Clinical research coordinators are a busy group in the clinical research world. While one CRC’s role may differ vastly from another’s, all CRCs have to manage a multitude of processes correctly in order for a trial to succeed. To add to the complexity of this position, CRCs often have to use several disconnected technologies in order to complete their roles. This decentralization can cause a lot of unnecessary stress on coordinators and increase the likelihood for errors and decreased research quality. By using a clinical trial management system (CTMS), you can centralize many of your trial processes and make it easier for your coordinators to conduct the best, most profitable research possible. Here are some giveaways that you might benefit from a CTMS:
You can’t always find your documents quickly
Whether it’s a report, an updated consent form, or anything else, if CRCs can’t find the right forms, the study is at risk for delays, quality issues and decreased profits. With a CTMS, CRCs can easily upload and securely store all of the documents related to a trial. From there, they can be accessed at any time.
You regularly rely on Microsoft Excel
Sites around the world still use MS Excel to manage and record their trial information. At one time, Excel may have been a viable solution, but the variety of CTMS applications available provide greater functionality and performance at price points reasonable to companies conducting clinical trials of all sizes.
Excel leaves a lot of room for minor inconsistencies in reporting trial data that can eventually become a large problem later in the life of the trial. What’s more, data input can be primitive and complex through excel, and, if CRCs are not careful, issues can arise with overwritten trial data. A CTMS makes the data input simple. CRCs can use the same forms and fields to input the same data, which is then secured and stored where it can be further analyzed at a later date and accessed in real time.
You have difficulty scheduling/tracking subject visits
Using traditional methods for running clinical trials, your CRCs may have to manually schedule future visits, which wastes time checking and reviewing the visit schedules for each patient to ensure they have been made according to the study protocol. What’s more, these methods may require CRCs to remember or record the required procedures for each visit.
With a CTMS, your coordinators don’t have to worry about ensuring future visits are scheduled within the required window, because a great CTMS will show give you viable dates to schedule the next visit. What’s more, a CTMS will document the required procedures for each visit, so CRCs don’t have to take the risk of overlooking a procedure and delaying the trial.
These are just a few of the ways your CRCs can increase their efficiency and decrease errors with a CTMS. If you can relate to one or more of these sections (and there are many more), you should begin the exploration of CTMS applications, but remember to read “Start Your Search Right: Know the Decisions You’ll Need to Make When You Search for a CTMS” and “12 Things to Keep In Mind When Looking to Upgrade Your CTMS”.