Clinical Trial Software – The Ultimate Guide

CTMS - Clinical Trial Management Software

What is Clinical Trial Software?


Clinical trial software provides thorough, standardized management throughout the lengthy clinical trial process, helping organizations with:

  • Site performance management and reporting
  • Team collaboration
  • Management of supply chains
  • Regulatory document management

From protocol development to analysis completion, clinical operations executives can look to clinical trial software to glean critical insights and uncover opportunities regarding the clinical trial process, apparent bottlenecks, and the state of regulatory compliance. Using these insights, research organizations can adjust their clinical trials to become more agile and improve the level of patient care provided.

Solutions for Every Aspect of Clinical Trial Management

Patient Management

Clinical trial software offers robust capabilities in four major areas for health care organizations:

  • Financial – Using clinical trial software, organizations can monitor and report the success or inefficiencies
  • Compliance – Using clinical trial software empowers sites to both track and report on compliance data for funding or government auditors
  • Project Management – CTMS helps manage clinical trial planning and management process seamlessly
  • Recruitment – Utilizing CTMS helps enhance recruit techniques, measure outreach efficacy, and patient retention rates

Utilizing clinical trial software allows research organizations to transcend the common pitfalls of traditional clinical research trial processes. As trials become more complex and the clinical research trial process becomes increasingly global, clinical trial software is integral to maintaining a thorough and transparent system.

Why You Need Clinical Trial Management Software


Clinical research organizations are faced with a number of challenges in today’s global life sciences marketplace. Managing multiple clinical trials in a compliant and efficient manner requires airtight, end-to-end transparency throughout all facets of the process, including financial data, patient care, compliance with federal regulatory standards, and employee scheduling. Now more than ever, healthcare organizations need to be proactive when addressing these challenges. Excel sheets don’t exactly make the cut anymore.

To be proactive and agile, health care organizations need to know what they are dealing with. In the face of workplace bottlenecks, such as siloed information and disconnected systems, it can be challenging to get a clear picture of the state of an organization’s clinical research management process.

Without a coherent and standardized clinical trial management process, clinical research organizations (CRO), research sites, hospitals, and health systems are in danger of letting vital data slip through the cracks and allowing unseen bottlenecks to compromise the efficiency and regulatory compliance of their trials and patient safety. But how can operations executives improve inefficiencies they cannot see? Like the old adage goes, knowledge is power. To achieve a transparent, end-to-end clinical trial management process, organizations look to clinical trial software.

Clinical Trial Software Project Management Features

With CTMS, project management tools are integrated into one easy-to-use application, making communication, planning and execution more efficient and effective. Project management is the process of planning and maintaining an organization’s clinical trial resources throughout the entire clinical trial process. Maintaining tight control of these resources is essential in ensuring the trial is completed on time, on budget, and with quality and accuracy. Clinical trial software allows clinical research organizations to manage all facets of the clinical trial planning and management process seamlessly.

Benefits of Project Management Features in Clinical Trials

With CTMS, project management tools are integrated into one easy-to-use application, making communication, planning and execution a no-brainer.

Project management features automate and standardize the clinical research trial process, allowing for clinical research organizations to identify and eliminate weaknesses in their project management system. This leads to less confusion, enhanced communication, better collaboration and faster trial progression.

What’s in store for the future of Clinical Trial Software

Clinical trial leaders need to carefully evaluate their business and anticipate what trends will affect both the industry and their individual research business. The next year’s unique healthcare environment offers enormous opportunities for clinical trial sites in all of these areas, but only if they carefully evaluate their business needs and deploy solutions that maximize their readiness to act upon them.